Because your property management system is connected to NightsBridge, we do the heavy lifting behind the scenes. This means you’ll likely only need to pop into the system to adjust specific details, like updating your banking info, changing where your alerts are sent, or tweaking a room description.
Sharing these administrative tasks with your team shouldn't mean handing over the master keys to your entire setup. Whether you want to empower your managers to update room facilities or give your finance team secure access to payment settings, creating User Groups lets you give the right people the exact access they need to help your business run smoothly.
Let’s walk through how to set this up together.
1. Head to Users & Security
First, open your Property Menu and click on Users & Security.
2. Add the User Group
Next, select (1) 'Manage Groups' and click on the (2) 'Add User Group' button.
- Give your new group a clear name, like "Management" or "Finance".
- Click to hide the Calendar options. Since you're integrated to your PMS, you won't need these.
- You will see a list of access you can share with this user group.
In this example we're setting up a user group for our managers. We'll grant the managers all the access they need to keep NightsBridge up to date.
If you want to give a user group full access, simply click 'Select All'
Once you make your choices, click 'Save'
What access each permission grants
Here's a quick outline of what access each of the available permissions grant:
Remember: Because you're integrated with a property management system the Calendar permissions don't apply.
| Category | Permission | Permits the user to: |
|---|---|---|
| Calendar | Not applicable | Not applicable |
| Administration Settings | Payment settings | access the Payments & Banking settings via the tile on Home or on the Property Menu Note: This is not the same as your Payment & Invoices section. |
| Communication & Notification settings | access the Notifications & Alerts setting via the tile on Home or on the Property Menu | |
| Booking Engine settings | access the Booking Engine settings via the tile on Home or on the Main Menu | |
| Users & Security settings | access the Users & Security section via the tile on Home or on the Property Menu | |
| Setup | Setup Login | access to Setup on the Main Menu |
| WebView | Edit Calendar | access the calendar via the Owners Login to add bookings |
The new group will appear in your list, ready for you to link your staff user logins.
You are now able to add a new user and link them to the user group.
