How can I setup a "Promo Code"?

This tutorial will explain how to create a promotion or "Promo Code" special rate override in your NightsBridge Setup.

Open the Special Rate Overrides in setup.

If you're not sure how to do this, please check this tutorial on how to find this section in the setup.

Click on "Add" in order to create your new special.

Add a name for the promotion or Promo Code that you're creating.

This name is for your internal reference only and is NOT the actual promo code that you're providing to your guest.

Use a name that gives you an indication as to what you're using the Promo Code for.

E.g. If you're running a particular marketing campaign, you may want to name your Promo Code as such.

Add the dates that you want the Promo Code to cover.

This section will allow you to add the dates that the promotion will be valid for. Therefore, if you want your promotion to be only valid for the following month or for a particular period of time, you will need to set the applicable dates to begin and end during those dates.

You can add multiple date ranges that the promo covers. For example, you can use the same promo code for 2 different marketing campaigns that cover different months.

Make sure that you've selected "Promotion" as the type of special rate override.

If you would like to know more about the other types of special rate overrides, please click here.

Add the discount that you would like, as well as the days of the week it's valid for.

  1. Enter a % amount that you would like to discount your base rates by (ONLY RACK). This is the discount that will be displayed once the guest applies the discount code when they're making their booking online.
  2. These would be the days of the week that the discount applies to. For example, your promo code could only apply to weekends, and so you can set the restriction here.

Type in the Promo Code you're going to advertise.

Use a Code that's going to be easy to remember for you and your guests. For example, use a code that would be representative of the type of promotion that you're running.

In this example, we're running a "Summer Promotion" that's going to be valid for the month of December 2020. We've therefore named the promo "DEC20".

Once you've decided on a promo code, click on "Add new promotion code".

You could also add more promo code variations to access the same discount.

Add additional codes or remove them by clicking on the red bin icon on the right.

Would you like to setup price pointing?

Price pointing allows you to setup your prices so that they're rounded to a specific price. E.g If the price is R500 per night, you can setup the price pointing to round off to R499 per night.

  • Price Rounding: You can setup the price rounding which means that the price will be rounded to the nearest R1, R5, R10, R100 etc. This is useful when you have rates that are not whole numbers and you would like round off the price.
  • Price Pointing: You can then setup your price pointing to then round the price to the nearest 99 or 95 if the rate change ends up on a 100 or 1000 denomination. Therefore if your rate is R1000, the system will then round your prices to R999.

Does the override apply to any specific room types/meal plans?

If you only want your override to apply to a specific room type or meal plan, you're able to set this up here.

You would first need to click on the slider to turn off the setting that applies the override to all room types/meal plans. Once you've done that, then you can tick the boxes to choose which room types and meal plans the override will apply to.

For display purposes, the Rates Grid will always automatically show all room types by default. This does not mean that a discount would be applied to that room type, it will just make it available for you to adjust your rates there.

When you're happy with your selection, save and publish your setup.

Nightsbridge - Mozilla Firefox

Once you're finished with setting your preferences, you will then need to save and then publish the setup.

Make a test booking for yourself.

It's always recommended that you test to see if you've setup the override correctly by double checking on your own website and maybe make a test booking.

The Promo Code will show in the booking notes as "Promotion code applies: XXXX". The daily rate will also be your RACK rate, less the % discount applied.